Job Title: Program Analyst
Location: Washington, D.C.
Clearance: DoD Secret Clearance with the ability to obtain a Top Secret/SCI
 
Black Bear Technology seeks a Program Analyst to provide program assistance, analysis, and support to program offices responsible for various missions and duties. They will be assigned duties specific to the programmatic needs of the individual office.

Responsibilities:

• Assist program office and Directorate management in monitoring the use of human, budgetary, and technical resources in accordance with the Directorate and Bureau's strategic goals and objectives.
• Draft and contribute to Directorate and Bureau-level Quarterly Performance Reports (QPRs), writing narratives, tracking metrics, and obtaining clearances.
• Track the use of current-year resources and assist with forecasting future resource needs for the program office; update and maintain internal control systems for appropriate budgetary tracking.
• Prepare procurement requests to meet Directorate requirements for travel, training, goods, and services; validate requests through analysis and comparisons with data from other sources; monitor and maintain office equipment, vehicles, and supplies.
• Serve as the subject matter expert for travel, including facilitating employee travel orders in E2 Solutions, serving as a Travel Arranger, and assisting with passports and visa issues.
• Assist in the administrative management of the program office’s security operations, including oversight of critical infrastructure functionality.
• This includes serving as a Unit Security Officer, overseeing access control, preparing and maintaining emergency action plans, and maintaining appropriate security documentation such as container sheets, egress maps, and requests for introduction of new technology.
• Assist in the administrative management of the program officer’s physical property, including workspace management, equipment procurement, delivery receipts, and vehicle service.
• Write standard operating procedures for administrative operations; coordinate congressional, FOIA, and OIG responses as requested by program office management.
• Assist with human resource actions, including timekeeping, drafting visa and passport requests, tracking vacancies, reviewing hiring actions, coordinating and onboarding new personnel, ensuring compliance with standard operating procedures, maintaining organizational charts, and creating work schedules.
• Serve as the TIA liaison supporting fulfillment of Executive Directorate requests and transactions including those involving security clearances, access control, procurement, and compliance with government rules and regulations.

Requirements:

• Three (3) years of specialized experience, preferably within the Dept of State
• Strong writing skills in order to write or supervise DS policy, reports, letters, justifications, and other documents with recommendations for management programs, policies, and activities.
• Ability to work in a fast-paced environment to meet deadlines and to handle pressure situations.
• Must be proficient with Microsoft Excel, SharePoint, and database programs to support reporting, budgeting, and tracking work activities.
• Must have excellent written and oral communication skills and the ability to interact with individuals at all levels.
• Must have excellent organizational skills, attention to detail, and the ability to work independently and as part of a team.
• Must know about federal planning, acquisition, and management processes to coordinate and prepare long-term and short-term planning.
• Must have a valid state driver’s license.

Education:

• Bachelor’s degree in Business, Management, or related fields; or Five (5) years of specialized experience in lieu of degree

 
 
 
 
 

Black Bear Technology Solutions is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind. Black Bear Technology Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Black Bear Technology Solutions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, national, social, or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Black Bear Technology Solutions will not tolerate discrimination or harassment based on any of these characteristics.